How long to keep tax records.
The IRS sets the minimum periods below based on how long it can question a return. When in doubt, keep the record a little longer and store a digital copy.
Last reviewed against IRS and Georgia DOR sources
Retention guide
| Record | Keep for | Why |
|---|---|---|
| Filed tax returns and supporting documents (typical situation) | At least 3 years from the filing date or due date, whichever is later | Standard IRS period to assess additional tax or for you to claim a refund |
| Returns where income was underreported by more than 25% | 6 years | Extended IRS assessment period |
| Claims for a worthless security or bad-debt deduction | 7 years | Longer refund-claim window for these items |
| Employment and payroll tax records | At least 4 years after the tax is due or paid | IRS employment tax requirement |
| Records for property, investments, and business assets | Until the limitations period ends for the year you sell or dispose of the property | Needed to compute basis, depreciation, and gain or loss |
| Years with no return filed, or a fraudulent return | Indefinitely | No limitations period applies |
| Georgia returns and support | Match the federal period; keep longer if a state issue is open | Georgia generally has a 3-year assessment period that can extend |
Practical tips
- Keep digital copies. A clear scan or PDF of a receipt is accepted; store copies in more than one place.
- Keep the return itself forever. Returns take little space and answer questions long after supporting receipts are gone.
- Check other requirements before shredding. Lenders, insurers, and state agencies may want records longer than the IRS does.
- Shred, do not toss. Tax documents contain Social Security numbers and account details.
Frequently asked questions
Is 3 years enough for most people?
For many individuals, yes: three years from when the return was filed covers the normal IRS window. Business owners, investors, and anyone with property should follow the longer periods above.
What counts as a supporting document?
Anything that backs up a number on the return: W-2s, 1099s, receipts, mileage logs, bank and brokerage statements, closing documents, and records of estimated payments.
How long should I keep records after I sell my house?
Keep purchase and improvement records until the limitations period runs out for the return that reports the sale, generally three years after that return is filed.
Do you keep copies of my returns?
Clients' completed returns and permanent records live in the firm's secure document vault, but the taxpayer remains responsible for keeping original supporting documents.
Official resources
Links go directly to the IRS and the Georgia Department of Revenue.
Please note: This page is general information for individuals and small businesses in Georgia and is not tax, legal, or accounting advice for your specific situation. Deadlines, rates, and forms change; confirm details with the IRS, the Georgia Department of Revenue, or a Tomlin Group CPA before acting.
Have a question about your situation?
The Tomlin Group has served individuals and businesses across Alpharetta and Atlanta since 1963. We are glad to talk it through.